What is a CAPM certificate?

The Project Management Institute (PMI) offers a professional certificate known as Certified Associate in Project Management (CAPM). This certificate is intended for individuals aiming to add project management skills to their current roles. CAPM certification gives recognition to beginner practitioners of project management. It is also ideal for the project team members who aspire to demonstrate their project management knowledge. This certificate indicates knowledge of principles and terminology in the PMBOK. These are generally identified as best practices in project management. Also, project team members can benefit from this certification to align their understanding and work with project managers. The same goes to those who don’t have project experience but are interested in project management. The certificate showcases its holders’ professional knowledge. Most companies recognize CAPM certification as applied practical experience helping in developing skills needed for project management.

What are the benefits of CAPM?

A CAPM certification has many benefits and is definitely worth the time and investment if you decide that this is the certification for you. First, if your ultimate goal is to pass the PMP exam, CAPM puts you on the right track to do it. It proves your credibility with potential employers and increases your capabilities in the work experience required to qualify for the PMP exam. Secondly, if you are not eligible for PMP certification, CAPM certification comes as the second-best option for you.

What is a PMP certificate?

Since we talked about the CAPM certificate, we will briefly go through the most popular PMI credential. This certification is the Project Management Professional, in short PMP. Since the early days PMI developed PMP, it has been the golden medal for project managers worldwide. But PMP requires strict eligibility criteria for its pursuers before they can even attempt to take its exam. These PMP requirements include 5 years of managing projects, 35 hours of PMP training, and a high school diploma degree. Also, if you have a four-year degree, you can benefit from reducing the required project managing experience to 3 years only. Due to the appeal of PMP, these criteria may become frustrating for those who aspire to pursue the PMP certificate. Thus, CAPM comes as a good step for those who don’t satisfy the experience requirement.

CAPM Exam Prep Steps

To take the CAPM exam, you must fulfill the requirements set by PMI, which are as follows:

First, you need to submit your application online or by mail to PMI, PMI response time is faster for electronic requests. Then you have 90 days to complete the application. You also need to pay the certification fee. Accordingly, it takes PMI up to 24 hours to review the application. If your application is selected for the audit process, you have 90 days to submit your audit materials. Then, PMI processes the audit material in 5-7 days. Once PMI approves your application, you can take the exam at any Pearson VUE test center within one year of the date the application approval. As a side note, you can take the test up to 3 times during a year, however, you need to pay the re-examination fee for attempts past the first one.

The CAPM certification stays valid for 5 years from the date of passing the exam and to renew it you need to take a re-examination test. Also, you need to apply for re-accreditation in the last year of your certification course. On the other hand, in case of failure, you need to apply again as a new candidate for  CAPM certification. The CAPM exam consists of 150 substantive questions with four options and you have 3 hours to complete the test. 15 out of 150 questions are pre-test questions and are not counted for scoring test points. PMI does not disclose the passing score on the test and the passing score is determined by sound psychometric analysis. Now we are going through the different steps for you to do your CAPM exam prep.

Step #1 – Qualify for CAPM Certification Requirements

As we explained before, one of the key reasons why CAPM certification is gaining high recognition is that it’s achievable, mainly for some professionals who do not have the set of requirements for PMP. So what are CAPM basic requirements are? And how they are less comprehensive than those for PMP certification? In order to qualify for the CAPM test, you must have at least a high school degree (high school diploma, associate degree, or global equivalent). Also, you need to attend 23 hours of formal CAPM exam prep education. Easy huh? Indeed! No experience is required, just attend 23 hours of CAPM exam prep training course and you are ready. This solves the key blocker for PMP eligibility criteria which is experience. Also, it serves you as a good step if you are planning to obtain PMP certification.

CAPM Exam Prep Step #2 – Attend CAPM Exam Prep Training

As we discussed, in order to be eligible to take the CAPM exam, there are two requirements that must be fulfilled in your CAPM exam prep process. The first one is your general education, assuming you have this, you need to attend 23 hours of PM education. These 23 hours of project management education can serve more than one purpose. For starters, the obvious purpose is to complete the eligibility requirements. ِYou may already have some project management education. As long as you keep records of what you’ve done and when it happened, you may be able to use the current training as part of your 23 hours. For example, if you attended a course that included some project management elements, the hours related to project management count within the requirements of the CAPM. The same applies to your employer-provided training if you have taken an internal course on project management in your company, you can calculate those hours.

So what happens if you do not yet have any project management education, or you cannot prove your training? To be eligible for the test, you must be able to demonstrate that you have reached 23 hours of training. If you haven’t been able to do that yet, the simple answer is to take a CAPM certification course but you have to choose a trusted provider.

Here comes the second purpose we implied above, you can hit 2 birds with one stone when you select your training provider. One hit the eligibility criteria, the second is to start your CAPM exam prep. Many CAPM exam prep training providers offer the training with the outline of the 23 hours requirements as well as providing extensive CAPM exam prep for those who aspire to take the exam.

CAPM Exam Prep Step #3 – Make Practice As Much As Possible

There are many study guides and ideas to plan for the CAPM exam prep, as you need a good knowledge of the PMBOK framework. This includes knowledge of inputs, outputs, tools, and techniques for all project management processes and areas of knowledge to pass this test. Therefore, your best bet for feeling as ready as possible is to take a CAPM exam prep training course. Even if you have project experience and project management knowledge, we still recommend you attend a CAPM exam prep training as it will help you better understand the PMI project management framework. There are many top tier training providers offer CAPM exam prep training based on PMBOK Guide. The most important thing is that you ensure your understanding of the project management knowledge. Then, focus more on incorporating these concepts and understanding the relationship between different processes. Also, you should focus on understanding how to use the same tools and techniques in different processes.

Pay attention to these challenging areas to acquire relevant skills in project management. Another piece of advice, don’t overdo it, there is no need to follow many books; that will be difficult to manage before the exam. Then you need to plan how to study areas of knowledge in project management and test your understanding to identify weak areas. After completing the gaps, you need to take around 2 to 7 mock exams to strengthen your CAPM exam prep. This will give you an indication of where you stand on your certification journey. You should get over 80% on each test, which is an indication that you are on the right track. By analyzing the CAPM exam prep mock tests you can identify further knowledge gaps and work on them. 

Study plan and implementation strategy

The CAPM exam prep strategy varies among the candidates based on their current project management skills and they need to plan accordingly. A regular candidate with minimal knowledge of project management needs to plan at least two hours a day for two to three months to pass this test. They can plan an additional two hours during the weekends and holidays. Consistency is the key so don’t miss it even one day in preparation. You need to make sure that you are armed with the necessary CAPM exam prep materials and you attend the appropriate training for this test. You need to plan for an emergency fund as well as time for any unexpected deviations in your CAPM exam prep study plan. This will help you achieve success in the exam.

Your study plan should cover the following stages:

• Complete 23 hours CAPM exam prep course
• Prepare a CAPM exam prep plan with clear milestones for knowledge review
• Read through the PMBOK Guide
• Take notes of points of focus as you go
• Test your knowledge at the end of each knowledge area
• Identify knowledge gaps and restudy the related areas of knowledge
• Ask for advice from your tutor and join study group study
• Practice tests based on areas of knowledge
• Take 2 to 7 CAPM exam prep simulation program

CAPM Exam Prep Step #4 – Schedule & Sit for Your CAPM Exam

The next step in your CAPM exam prep is to schedule your CAMP exam itself, easy huh? Don’t be so sure about that, CAPM may seem easier than PMP but rest assured it is not that easy. You need to make sure you are well prepared for the exam by following the CAPM exam prep steps we offered above. Then you need to understand the following about CAPM exam prep:

Exam content structure

First of all the exam structure, CAPM exam contains the following content ratios across different knowledge areas:

• Understanding the key project management framework and key concepts (15%)
• Integration management (12%)
• Project scope management (11%)
• Time management (12%)
• Project cost management (7%)
• Quality management (6%)
• Project human resources management (8%)
• Communications management (6%)
• Project risk management (9%)
• Procurement Management (7%)
• Project stakeholders management (7%)

Types of questions in the CAPM test

Also, as a part of your CAPM exam prep, you need to understand the type of questions you will have to answer during the exam. PMI always offers its exam questions in the MCQ format. So you need to train yourself over this type of question. Also, keep in mind that these questions vary between knowledge check questions and situational questions. Thus you need to deepen your understanding of the topics not just memorizing the knowledge. Also, you need to support your understanding by exploring the practical example of how to apply project management knowledge. Then as a part of your CAPM exam prep, you should have had a number of practice questions and practice exams. Of course, if you followed the plan we advised you to follow earlier in the article you will cover all these points easily.

Here are the different types of questions you can see in the CAPM exam

• Tools, techniques, inputs, and outputs of the project management process-related questions.
• Questions with two or more correct answers but you need to select the best answer.
• Makeup conditions questions
• Questions where understanding is important
• Basic mathematics knowledge of project management related questions
• Situational questions where you need to consider a different set of data before deciding the right answer
• CAPM exam prep math questions

How do you prepare for questions regarding tools, techniques, inputs, and outputs for the project management process?

For the direct questions, you can answer well in using your CAPM exam prep gained knowledge. You need a very good knowledge of the PMBOK Guide created with the same approach. Since you have limited or no real-time project management experience, memory also plays a role in answering these questions. Focus on memorizing concepts after understanding them. This would help answer well in these areas.

Math questions

Unlike PMP exam math questions, CAPM math questions are very direct and most of the time they ask you ask directly for different formulas. Thus your CAPM exam prep won’t require much in-depth preparation for math questions. Even applying the formulas is less frequent on the exam. We have many formulas that we need to know for each set of project management processes and understand that it will give a lot of learning related to project management. This will help you address these questions in the exam.

However, for the situational questions, you need to sharpen your mind and use your imagination, in addition to the practical examples you studied to reach the right answer.

Common Mistakes

As a CAPM exam taker, you need to avoid the following mistakes during your CAPM exam prep. Thus read the following tips carefully and avoid falling in these mistakes. PMI exams are high standard tests and do not reduce test quality and your CAPM exam prep should reflect the same. So if your preparation is not good, you will be surprised and have no idea what to do. Limited knowledge in some areas of knowledge leads to exam failure. You must have a good understanding of all areas of knowledge to pass the test. 

Reschedule the exam date several times

Reschedule the test only if it is necessary due to emergency situations. Stick to the exam date. If you do not stick to a certain date, your study plan will not be tracked properly.

Choose not to follow a study plan

If you look at unsuccessful candidates you will find something in common: The willingness to invest in all the tools needed to prepare themselves well for the exam. This includes not having a CAPM exam prep plan and study loosely based on availability. This CAPM exam prep plan may seem not necessary but the truth is it is not optional. Having a CAPM exam prep plan as essential as taking the exam itself. To understand the concept well, you need to do a lot of tests related to every area of ​​project management knowledge. The process helps you get rid of your weakness, and successfully prepare yourself for the test. You need to have a question bank on hand to practice a lot of questions and plan to get one or register for an online course on the same thing.

Not taking mock exams

Another common mistake while CAPM exam prep is not practicing exam questions through a CAPM test simulator. A high-quality exam sample helps you analyze where you are at the time. Taking the 3-hour test requires strength, physical and mental techniques to stay focused. This experiment in performing the test in the simulation environment helps you to plan the real test well. It is better to face the problem in the mock test than in the real exam. There are questions from all areas of knowledge and this will give an indication of your understanding of project management process groups and areas of knowledge.

Schedule the CAPM exam

Now that you are ready to sit for the CAPM exam, followed the proposed steps for the CAPM exam prep that we offered you. You can get ready to schedule your and take the exam and make your CAPM exam prep come to fruition. PMI offers its exams through Pearson VUE test centers and you can look up the nearest test center to your location accordingly. At the same time, and luckily for you, PMI offers another more convenient option for CAPM exam takers. This option is the CAPM proctored online exam at your home or at your office. You can choose a convenient method for you. Before deciding which option you would take you should first review the online proctored exam requirements.

This will help you prepare the environment you need in case you decide to go for the proctored option. As a side note, if you are this type of people who need to feel the exam environment of test centers then it’s better to go for it.

Before your exam

After completing your CAPM exam prep, we highly recommend that you take two days off before your CAPM exam date. This will give your mind the time it needs to process everything you’ve learned so far. Also, you can have some relaxation from your CAPM exam prep related activities. If you choose to utilize Pearson VUE, pay a visit to the examination place before the exam date. This will allow you to understand the amount of time it takes to reach the place. On the other hand, if you choose the proctored online exam, make a note in your CAPM exam prep to test the examination platform 1 day before the exam date

On CAPM exam day

Of course, you have scheduled the exam on the day that suits you. As we mentioned, you can take a CAPM test online at your home by monitoring online, or you can take the test at the Pearson VUE test center as well. As a part of your CAPM exam prep, you must prepare yourself for the exam formalities. Thus you need to bring your PMI authorization letter and an ID with the same name as your authorization letter.

Exam tips

At this point, all of your hard work during your CAPM exam prep comes to the test, follow these tips to avoid wasting your efforts:

• Once the exam starts, if you are having trouble remembering any concepts, write those concepts down on your worksheet. This will help relax your mind before the exam.
• You will see one question at a time. However, you have the option to tag the question for later review and you can move forward and backward. If you’ve read the question multiple times and you are exhausted, use the breathing technique to relax.
• Focus on the question and the answer. If you were thinking about question ten when answering question 80, you did not focus well on almost 70 questions and the result should be a disaster for you.
• Answer every question from a PMI perspective.
• Follow the removal strategy to get rid of the wrong options. This will help to answer more questions correctly.
• Use every 3 hours for the test and never leave the test room before. Take the test based on your plan and take the exam. Never allow the test to control you.

CAPM Exam Prep Step #5 – Gear Up for PMP Certification

If you pass the CAPM exam successfully after following CAPM exam prep, then congratulations on your CAPM certificate granted for 5 years. Then you will receive your CAPM certification from PMI through email. Your CAPM exam prep has proven successful and you can have some rest and celebrate your achievement.

Now, what is next? After successfully applying your CAPM exam prep plan and achieving the credential you will likely gain enough project management experience. Thus, you may think forward and look forward to the transition to PMP® certification at some near-future point. We recommend that you keep track of your progress in your career and measure your position in meeting PMP requirements. And if you pass the 5 years CAPM validity, you may take the PMP exam instead of taking the CAPM reexamination.

As a matter of fact, being an active CAPM owner will give you an advantage while pursuing the PMP certification. Because CAPM holders do not need to meet the PMP requirement of Project Management Education 35 contact hours.

Conclusion

In this article, we have discussed CAPM certification details and offered you a proposed CAPM exam prep plan. Also, we moved through the most important steps for CAPM exam prep and given you the recipe for an effective CAPM exam prep plan. Then we covered the CAPM exam prep before exam tips, tricks, and best practices that you may use to pass the CAPM exam. And as a part of the CAPM exam prep process, we explained the importance of CAPM certification in context with the more popular PMP certificate. Now you are fully ready for your CAPM exam prep journey, we wish you the best of luck.

The post CAPM Exam Prep – 100% Success Path to Get CAPM appeared first on Project Hipo.

Since CAPM is an entry-level certification for project management, it targets those with little to no project management experience. Thus, it focuses on the basics of project management, including project management terminology, knowledge, and effective practices as well as project management tools and best practices. Also, this reflects directly on the requirements that PMI sets as a prerequisite for CAPM certification. Thus, PMI sets only two eligibility prerequisites for CAPM exam:

-You must have a high school diploma or any international equivalent to be eligible for the CAPM exam.

–In addition to attending a 23-hour training course. This course should explain the basics of project management and should align with the PMBOK Guide and CAPM Exam Content Scheme.

Achieving those two simple conditions automatically qualifies you to apply for the CAPM exam without the need for any project management experience. This makes CAPM certificate easier to achieve than PMI’s more popular PMP which requires 4500 hours of project management experience.

The importance of CAPM

CAPM certification acts as a basic starting point for project managers as well as for those who aspire to work in project management. CAPM certification from the perspective of job, salary, and future planning is an important positive step for the project management profession. It is also considered as a milestone for qualifying for PMP certification, As by obtaining CAPM certification you are one step away for obtaining a PMP certificate. Also, CAPM provides employers with proof of knowledge of project management framework so CAPM holders can stand out among their non-certified peers.

CAPM Certification Cost

Now that you have decided to pursue Certified Associated in Project Management certificate. The next step is to identify the costs that you will endure to obtain it. There are three main components of the CAPM certification cost. These costs are Training, Exam Fee, and Preparation Time. In this article, we will explore and explain all of them one by one in the following points.

CAPM Certification Cost #1 – CAPM Training

As we have already explained before to be eligible to sit for the CAPM exam, you must attend in 23 contact hours CAPM exam prep training. You can attend this training in any form of training you find suitable. Generally speaking, there are usually 4 main ways to attend the CAPM 23 hours project management training course. Each one of these training methods has its own CAPM certification cost that differs from the other. Still, all of these methods achieve the objective of satisfying the 23 hours of project management education requirement.

This includes attending e-learning self-paced CAPM training where you can attend from any place at any time. Thus, providing you with the flexibility of both time and place. This option is the most convenient for full-time employees.  At the same time, the CAPM certification cost of this option is usually affordable in comparison to the other options.

Another option for CAPM training is the 3 or 4 days in-person CAPM classroom training where a student has to visit a training center to attend the training. Usually, this option involves a fixed calendar for the training time and date and requires physical attendance. At the same time due to the tools and preparations required for such training, the CAPM certification cost becomes higher than other options.

Next is the virtual live classes, this option allows the trainee to attend remotely achieving the place convenience. At the same time, it’s still time-bound with a fixed calendar that requires adherence to a schedule. Also, the CAPM certification cost of this option usually higher than self-paced e-learning. Giving the CAPM certification cost of each option and the flexibility of attendance. It is obvious that the most convenient and affordable option is attending e-learning self-paced CAPM training.

CAPM Cost #2 – Preparation Time

This one is not much of CAPM certification cost in terms of money but rather a CAPM certification cost of your time. You do not pay a monetary cost for preparation time however time is money and you invest your time to get CAPM. Usually, the average preparation time you need to spend preparing for the CAPM exam ranges from three to four months. So after you’ve completed your 23 hours of project management training, how do you prepare for the CAPM certification exam? We are fully aware that time is money, but before we talk about how to prepare for the CAPM exam we must know about the content of the exam questions and the topics that will be addressed.

CAPM exam content outline

To start your preparation you need to understand first the exam questions distribution across different PMBoK chapters.

According to PMI – Certified Associate in Project Management (CAPM) handbook, CAPM exam questions are distributed as follows:

1. Introduction to Project Management (6%)
2. Project Environment (6%)
3. The Role of the Project Manager (7%)
4. Integration Management (9%)
5. Scope Management (9%)
6. Schedule Management (9%)
7. Cost Management (8%)
8. Project Quality Management (7%)
9. Resource Management (8%)
10. Communication Management (10%)
11. Risk Management (8%)
12. Procurement Management (4%)
13. Stakeholder Management (9%)

Preparing to take the CAPM exam

Know that having a serious and good preparation for the CAPM is very important before taking the exam. Regardless of how much experience you possess we highly recommend that you have robust preparation. If you don’t have good preparation you will end up losing all the CAPM certification costs you spent on it. Thus we are offering you some tips for your CAPM exam preparation, helping you to make your CAPM certification cost pay off and you pass the test at the first attempt:

• Review the content of the above-mentioned CAPM exam questions

• Study PMBoK at least once before taking the test:

Use PMBoK to familiarize yourself with all the tools, techniques, inputs, and outputs of all operations. Therefore it is important to know a lot of information before entering the exam.

• Practice a number of simulation tests that help you increase confidence levels:

Plan to take at one sample exam from a provider. This will give you an indication of where you stand on your certification journey. Then, analyze the outcome of this exam to see which weaknesses you have to strengthen. After a week or two, plan to run another simulation exam to see what your training has reached. If you find that the results of these tests are not satisfactory, you must repeat these tests until you reach a satisfactory result by registering about 80-90% in the tests. Remember PMI doesn’t disclose the way it evaluates the success of its exam takers, however, this increases your confidence during the performance of the real test. 

• Ask questions to your fellow studying group:

Continually keep asking questions when you don’t reach a full understanding of the material. You can take advantage of these benefits by forming a study group where you can support each other. Or ask your mentor or instructor.

Optional preparation CAPM certification cost

We have stated that CAPM certification exam preparation is generally non-monetary. However, there are some parts of the CAPM certification cost that you may need to pay as optional. This mainly includes CAPM preparation online courses where you can review the most important tips and tricks of CAPM certification exam questions. Also, there is another part CAPM certification cost that you may need to pay f0r better preparation for the CAPM exam. This includes CAPM exam simulation tests but you should keep in mind that you can find some of them available for free.

#3 CAPM Exam Fee

Now that you have paid the first CAPM certification cost for the training. Then paid the non-monetary CAPM certification cost of the exam preparation. We have come to the third and the last component of the CAPM certification cost. The exam fee is the last CAPM certification cost component you need to cover. You pay the CAPM certification exam fee to PMI in order to allow you to take the CAPM exam. The CAPM test process begins with the exam application. After completing your application form, PMI reviews it and sends you your application approval. Then, you will need to pay the exam fee. CAPM certification exam fees vary between PMI members and non-PMI members. PMI members get a discounted exam fee. Fees for members are 225 USD and nonmembers 300 USD. However, members have to pay a $ 129 USD yearly for membership.

Many exam applicants would consider PMI membership as they get additional benefits apart from getting a $ 75 discount on test fees. These benefits include free or discounted study materials, access to PMI’s library, webinars, and other exclusive content. What are the other steps for the CAPM certification exam fee? Let’s go through them one by one in the following points.

PMI order completion details:

As soon as you start your CAPM application, it will remain active for 90 days and after that, it will be closed. Tip: To complete the request quickly, collect all the information and documents you need before beginning. Otherwise, you may have to redo it over and over and waste your time – that’s an unnecessary additional CAPM certification cost.

 Application review

Once PMI receives your application form, they will verify that you meet the eligibility criteria including your education and PM education. The application review period usually takes 24 hours to be fully validated. Once the review is complete, PMI sends an email to you to proceed to the next step.

Audit process

Another potential CAPM certification cost in terms of time is the PMI application audit process. PMI follows a standardized audit process where it selects a random sample of each certification application for audit. If PMI selects your application for audit you have 90 days to send your requested audit material. Once you send the audit material, PMI verifies audit material within a period from 5 to 7 days. Once you pass the audit successfully, PMI notifies you through an email to proceed to payment.

CAPM certification cost fees payment

Once you get the notification of your order approval, you must make the payment in order to move to the final stage. The fastest and easiest way to pay is with their online system. Once the payment is received, the eligibility number that you will use to schedule the test appointment will be sent via email. Note that you will have one year in front of you, and you can take the test three times during that year.

However, you need to understand that if you fail in the exam in the first attempt, you will face an additional CAPM certification cost. This cost varies between PMI members and non-PMI members. Reexamination fees for the second and the third attempts are $150 each time for PMI members. Whereas for non-PMI members, reexamination fees are $200 each time. 

Also, it is important to remember that if you fail the third attempt you will have to wait until your application expires. Then you will need to start over with a new application after one year from your last examination date to reapply for the CAPM certification.

Thus it is important to consider investing more time and more CAPM certification cost for your preparation in order to pass from the first time. This proves to be less costly than taking the risk of taking the exam more than one time and failing.

 Schedule the exam date

Once you become eligible, PMI will email you about exam scheduling instructions with eligibility code, which you will need when scheduling the exam date. Or you can schedule to take a proctored online exam from your office or home. The choice is yours, choose which suits your needs the most.

We recommend that you take the online proctored exam if possible for you to help you relax while taking the exam. However, you need to verify that you have the right requirements for an online proctored exam if you decide to take that option. 

CAPM Certification Cost Summary

We have provided a brief intro about CAPM certification and went through its benefits briefly. Also, we have explored the main three aspects of CAPM certification cost. Thus we allowed you to understand the details of CAPM certification cost for each component; giving you the chance to understand the structure of mandatory CAPM certification cost aspects.

Then we explained to you the training options and their relative CAPM certification cost in comparison with each other. Naming self-paced online training as the favored option since it is usually associated with a lower CAPM certification cost and more flexibility.

At the same time, we have expanded on the other optional aspects of CAPM certification cost that you should also consider. This aspect of the CAPM certification cost as we explained is not mandatory but still important for having a robust preparation for the exam. Also, we have detailed the list of steps you will need to take in order to pay for the CAPM exam fee. Thus, we have provided you with a clear view of what you need to do and the timelines for each step of the CAPM exam fee payment process.

The post CAPM Certification Cost – 3 Components of CAPM® Cost appeared first on Project Hipo.

CAPM is an entry-level certification to acquire relevant skills and knowledge about project management. It is a global acceptance that certified professionals have the project management and managerial skills to complete projects on time, inside scope and below budget. The market is always on the look for such certified professionals. PMI certifications are well-known brands to claim this level of trust across the globe.

In this article, we will review various CAPM Exam tips which will help CAPM candidates to be well informed, to plan better and to pass the CAPM Exam in their first attempt.

What is the CAPM Certification?

Certified Associate in Project Management (CAPM) Certification is one of the internationally recognized certifications in Project Management which is provided by the Project Management Institute. This certification is for those who have less experience in the project management area or for those who are interested in pursuing their career path in project management.

In any typical project, there are team members who contribute their specialist skills whether these are related to software, construction or any other domain. These will help them to work better in a project environment, understand the challenges and work with the project manager in a more aligned manner.

What are the benefits of CAPM certification?

CAPM certification brings several benefits to its credential holders.

• When you do not have the experience required to sit in the PMP Exam, CAPM Certification is a good option because it gives you the foundation for the project management area. So you have an opportunity right from the start of your career to obtain project management skills that are globally recognized.
• You prepare for the CAPM exam based on Project Management Body of Knowledge (PMBok) which is revised by PMI on a regular basis to cover the latest trends and updates in the project management discipline. So your CAPM certification acknowledges that you have a good understanding of project management knowledge areas, process groups along with tools and techniques.
• The dynamic environment poses a lot of challenges to upcoming professionals. Companies seek the best talent which is recognized through global certifications like CAPM. So companies prefer such candidates as their induction in the project teams will be a plus for the project completion.
• Employers value PMI’s certifications. Hence the certified candidates get preference as compared to their noncertified professionals. In other words, the CAPM certified professionals are in more demand and also they get a 20% higher salary as compared to non-certified professionals.
• CAPM certification enables individuals to handle the primary challenges of project management. So within the organization and the project teams, CAPM professionals are likely to get more opportunities.
• As shown in the market research, project management skill is in higher demand in almost all organizations, and by 2020, nearly 1.57 million new positions will be created globally. To fill in these vacancies, the certified project managers and associate project managers are on top of the list.

What are the CAPM exam requirements?

PMI sets quite an elaborative criterion to appear in the CAPM Exam. Like other certifications, PMI is very considerate to ensure that the aspirants are well equipped with the desired education. In addition to this education level criteria, the CAPM exam requires Project Management education. So there are two options to meet the eligibility criteria for the CAPM Exam.

CAPM Exam Requirement

• Education – Secondary diploma (high school diploma / global equivalent)
• Project Management Education – 23 contact hours of formal education

A comprehensive 23 contact hours CAPM training is always helpful for the aspirants to understand the foundation level knowledge of project management framework. In addition to this, you get a guided roadmap on how to prepare for the CAPM Exam. This will help you enhance your chances to qualify the CAPM Exam in your first attempt. Furthermore, with the formal CAPM training, you can expedite your eligibility path as it takes 23 contact hours.

What is the CAPM exam structure?

 CAPM Exam Basics

The CAPM exam is more simple than the PMP exam because it follows the PMBOK more closely. This certification is created for people who are beginning in business and who want to pursue a job in project management, not for those with practical job experience as a project manager. Therefore Certified Associate in Project Management (CAPM) is a “knowledge-based exam” while the Project Management Professional (PMP) is an “experience-based exam”.

All the questions of the CAPM exam are focused on “A Guide to the Project Management Body of Knowledge”. As the structure of the CAPM exam requires learning the basics of project management, hence the outline of the CAPM Exam is aligned with PMBoK published by PMI. PMBoK covers the project management framework which includes project management basics like organizational context and projects, project life cycles, project management framework, project management processes, and project management knowledge areas. The main topics of PMBoK include:

• Project and organization lifecycle
• Project management processes
• Integration management
• Scope management
• Time Management
• Cost management
• Quality management
• Human resource management
• Communications management
• Risk management
• Procurement management
• Stakeholder management

CAPM Exam Structure

The CAPM exam is made of 150 multiple-choice questions. But out of these 150 questions, 15 are considered pretest questions. Pretest questions do not affect your score and they are only utilized in the exams as an effective and legitimate way to test the validity of future exam questions.

All questions are placed throughout the CAPM exam randomly.

1. Number of Scored Questions = 135
2. Number of Pretest (Un-scored) Questions = 15
3. Allotted Examination Time = 3 hours

You need to note a key point here regarding the breaks you take during the CAPM Exam. There are no scheduled breaks during the CAPM exam, although if you need you are allowed to take a break. But don’t forget that if you take a break during the exam, your exam clock does not stop during this a break. So you need to be careful about the time management of your breaks during the CAPM exam.

The CAPM exam begins with a tutorial and this tutorial followed by a survey. Both of them are optional and both of them can take up to 15 minutes to complete. The time you use to perform the tutorial and survey is not included in the examination time.

CAPM Exam Content Outline

As per PMI, CAPM Exam Content Outline’s percentage-wise breakup is as follows:

What is the CAPM exam passing score?

Even if there is a common opinion that you may pass the exam if you score above 61 %, actually no one can guarantee the truthfulness of this. I suggest you aim for more than 70% in your CAPM exam.

Yes, it is a common belief that 61% is the passing score for the CAPM exam. However, this is not an official passing score as no hard carded passing score is available. The passing score is subject to PMI discretion. The most important point you should consider is what should be the percentage of practice tests while your preparation. That can help you assess your readiness to crack the CAPM exam. I can safely recommend that aspirants must score at least 70% in their practice exams to guarantee their success. The better the practice score, the better the chance to succeed.

What is the CAPM Exam Cost?

There are three main costs of CAPM exam:

• Training fee
• Exam fee
• CAPM Exam Preparation time

CAPM Exam Training Cost

As per the requirement criteria defined by PMI to sit in the CAPM exam, the training requirement applies to sit in the CAPM Exam. You need to attend project management training of 23 contact hours. So  the training is mandatory.

How the training is helpful for CAPM exam?

As it is mandatory that the aspirant gets 23 hours of training to sit in the CAPM Exam. Therefore you can opt for 23 hours training program offered by the training providers. However you may also opt for 35 hours of PMP training. But it totally depends on your feasibility.  As it will take more time and more cost specially in the live and virtual class room formats.

The training will get you aligned with the PMBoK. You will cover the latest trends, project management processes, knowledge areas, tools, and techniques. Also, these trainings are helpful as they focus on the CAPM exam preparation. So you learn good tips and tricks along with activities and mock-ups.

Furthermore, you may opt for a PMP course of 35 contact hours to sit in the CAPM Exam. This will get you good exposure to the project management framework along with additional tasks and activities. In addition to this, these 35 contact hours will also help you to apply for the PMP Exam at a later stage. However, this certainly means more costs associated with the training.

Training providers offer different training formats

There are many training providers from which you can acquire the CAPM training. These training providers offer training in various formats. These formats include in-person classroom training, virtual classroom training, and e-learning. Therefore, the cost of training is subject to the training format you opt for the preparation. Online training options start at a relatively low cost.

I think the provider with the best cost-performance ratio is Master of Project Academy. Master of Project Academy PMP Training is reasonably priced, additionally, they have several enrolment options which start from $67/month. Finally, Master of Project Academy PMP Training has a 99.6% first-attempt pass rate with a very good refund policy.

Exam Fee 

Once you have completed the requirements pertaining to education and 23 contact hours of training you have to take the CAPM exam in a Pearson VUE test center. However, first, you have to complete your CAPM application. Based on the acceptance of your application by PMI, you can schedule your exam date at your nearest Pearson VUE test center.

The CAPM Exam has an associated cost. This cost varies based on the PMI membership of the applicant. The following table shows the CAPM Exam fees distribution for PMI and non-PMI members. The table also displays the cost of re-attempt examination fees. This fee also varies whether the candidate is a PMI member or not.

PMI membership offer benefits

Let me share with you the price of the PMI Membership. There is a membership fee of $129 and a joining fee of $10. However, this membership saves you a certain cost at the time of the CAPM Exam payment. One can also avail of the benefit in case of an examination re-attempt. There are also some other benefits of being a PMI member. The PMI membership offers the following benefits to the members:

• You gain free access for downloading standards, guides and other valuable material relevant to Project management. This also includes the Project Management Body of Knowledge(PMBok). All the material is available on the PMI site pmi.org.
• Variety of templates that help project managers
• Access to webinars and events
• Discounted price in the examination fees and re-examination fees
• Discounts price in the CCR renewal fees

Therefore, I recommend you to opt for the PMI membership prior to initiating your CAPM Exam application.

CAPM Exam Preparation Time

Once you complete the CAPM Exam training and earn 23 contact hours, then you need to start the self-study and self-assessment period. This is a critical time that you spend to ensure that you can qualify your CAPM Exam. This Exam preparation time is the intangible cost that you need to invest in terms of time and effort.

The advantage you get with the CAPM training is that your study roadmap is pretty much defined. The training providers may also suggest a CAPM exam preparation roadmap. So you can follow this training plan after the training. Even though you can start your self-study prior to the training, following the roadmap after the training is more effective as you already have an understanding of the process framework and project management basics.

This time may vary from 2 to 3 months based on your daily and weekly effort in terms of hours. If you have bought an online preparation course, then you should go through your course to initiate your follow-up preparation plan. These online courses help you repeat the lectures where you find gaps in your preparation. So you can boost your study road map with an online course.

How should I apply for the CAPM Exam?

The following steps give you an overview of the CAPM exam application – from application submission to Examination.

Create a PMI Account at PMI.org

You need to create your account at PMI.org through the registration link. Once you initiate the registration you will follow the instructions for creating the account. On completion, you will get confirmation from PMI.

CAPM Exam Application Submission

There are two ways to apply for the CAPM Exam based on the delivery type. The examination delivery type is either Computer-Based Testing (CBT) or Paper-Based Testing (PBT). These tests are based on demographic locations. As in some countries, computer-based testing is available whereas in others only paper-based testing is available. Even though the preferred approach is Computer-Based Testing (CBT), in some areas, the Paper-Based Test (PBT) is the only way to take the CAPM exam unless you want to travel far from your location.

You can submit your CAPM exam application online OR you can send your CAPM application to PMI via mail. The response of PMI is faster for online applications so I suggest you submit your application online.

Once you start the application you have 90 days to complete the CAPM exam application at the most. It does not mean that you have to spend 90 days on the application submission. You can submit your application as soon as you complete the application.

You can use the online certification system to:

• View your submitted application
• View your examination eligibility status
• Download PMI audit forms, if required
• Apply and submit payment to take or retake any PMI examination and/or evaluation
• Download receipts
• Access your certification record and update your contact information
• Download your exam reports with pass/fail status

Application Review by PMI

After you submit the CAPM application PMI takes around 24 hours to review your application completeness.

CAPM Exam Audit Process

PMI randomly selects the applications for audit. In case PMI selects your CAPM exam application for the audit, you are given 90 days to send your Audit Package to PMI in response to the audit compliance required by PMI. You can submit your Audit Package as soon as you collect all the required documents to submit to PMI. PMI processes the audit material in 5-7 days.

During an audit, you will require to submit supporting documentation. This documentation will serve as evidence of what you claim at the time of application submission. In order to ensure your application compliance with the Audit process, you must send the following to PMI:

– Proof of education

You will need to provide a photocopy of your degree certificate for the highest level of education completed. As you already have the degree with you so not a big deal to get a copy and add it to your audit response bundle.

– Proof of 23 contact hours of project management education (If you have mentioned in the application)

Once you get training from a training provider, you earn 23 contact hours. All you have to do is get a copy of this certificate and add it to your audit response bundle which you will send to PMI in response to the audit selection.

– Details of your project management experience – Not required

As CAPM does not require experience of the applicants therefore you do not have to mention any experience in the application. As PMI states that individuals who do not have project experience but are interested in project management can benefit from CAPM  certification because it demonstrates their professional knowledge. Therefore no evidence is required in this regard.

Once you acquire all these above items and include them in your response bundle you will send the entire package to the address as provided by PMI. It generally takes PMI a week’s time to receive the package, and process the audit. It is important to note here that you send all materials at one time, in one envelope. As sending audit documents separately can cause delay in the audit-review process. Once the audit of your application gets clearance, you can schedule your CAPM exam.

CAPM Exam Payment

In case your application is approved you will need to pay the exam fees. You can take the test only after the submission of the credential fee. The fee is subject to the type of the test as well as PMI membership. For computer-based testing, it is $225 for PMI members and $300 for non-members.

CAPM Exam Eligibility duration

Once your application is approved and you have submitted the CAPM exam fee, you are eligible for one year to appear in the exam. You can take the CAPM exam for a maximum of 3 times during the approved tenure of 1 year. For each appearance, you will submit the exam fee and schedule your exam. The CAPM exam fee for these attempts is also subject to your PMI membership ($150 for PMI members and $200 for non-members).

CAPM Certification Cycle

The certification cycle is 5 years from the date of passing the exam and re-exam is required for recertification. You must apply for recertification in the last year of your certification cycle, failing which you need to apply again as a new candidate for the CAPM certification.

Types of questions in the CAPM exam

In the CAPM exam, you will have 150 questions to answer within 3 hours of duration. In the exam, you will encounter several types of questions that will assess your understanding and your ability to apply that understanding. Obviously, the CAPM exam does not assume you are an experienced project manager. But it assumes that you have the foundation of project management aspects in terms of the project management framework which comprise of process areas, knowledge areas, also the terminologies, definitions. Hence you will be evaluated in the CAPM Exam through different types of questions.

The questions in the CAPM exam will not be categorized for you in these types. I am sharing the types of questions for your preparation. Following are the most common and general categorization of these questions;

The following are the different types of questions you can see in the CAPM exam

1. Inputs, Tools and Techniques, and Outputs (ITTOs) type questions
2. Multiple Correct Answer type Questions
3. Formulae type Questions
4. Definitions type Questions
5. Make-up terms type Questions
6. Matching the terms type  Questions
7. Situations and understanding type Questions

Inputs, Tools and Techniques, and Outputs (ITTOs) Type Questions

The PMBoK elaborates on the project management framework which comprises of the processes. All the processes are equipped with Inputs, Tools and Techniques and Outputs (ITTO). It means that the candidates preparing for the CAPM Exam are required to have a good understanding and remembrance of these processes and their ITTOs.

But it is not a complex thing. All you have to do is to focus on the logical ways to develop a good understanding. For instance, you can map the processes within the process areas and knowledge areas. These include Initiating, Planning, Executing, Monitoring and Controlling, and Closing, So you can identify some logical patterns of these ITTOs. This makes it easier to recall for the same stage of each knowledge area with some knowledge area-specific alterations.

As at the stage of the CAPM exam you may have limited or no experience in real-time project management, the memory will play a vital role in answering these questions. So try your best to understand the concepts. And then practice these ITTOs related questions.

For example “What is the input of Project Charter Process?”

Sample Question:

Develop project charter process has the following outputs

a) Project charter,  detailed project scope of work

b) Project charter, assumption log

c) Assumption log, project charter, detailed project scope of work

d) Quantitative risks

Answer:

The outputs of the project charter process are the Project Charter and Assumption log. So the correct answer is b. Thus you must carefully identify the non-relevant out which can be done by scanning all the possible options. Option a is ruled out because it includes the detailed project scope of work which is not the case. Likewise, option c is also ruled out. Finally, risk identification will be subject to the later stages of the project not at this very beginning stage.

Multiple Correct Answers Type Questions

The multiple-choice questions with a single correct answer are also available in the CAPM exam format. But this question format will ask you to identify a specific number of correct answers. The instructions will tell you exactly how many answers you must select. All you have to do is to understand the question well to answer those questions. Good training and knowledge in project management will help to answer these questions.

An important point here is that you should not guess. Try to focus on your built up concepts. Finally, rule out the ones which deviate from the basic foundation knowledge.

Sample Question:

Answer:

All you have to do is recall the concept of Environmental Factors and apply the concept to these options. Then you can easily evaluate the correctness of these options. In this question, the options a and d are incorrect, whereas option b and c are the correct options. Enterprise Environmental Factors (EEF) are any or all environmental factors either internal or external to the Project that can influence the Project’s success. EEF includes culture, weather conditions, government regulations, political situation, market conditions, etc., which are usually out of one’s control.-

Formula-Based Questions

One very interesting type of question in the CAPM exam is formula-based questions. There are almost fifty formulas that you will need to know and understand prior to taking the CAPM exam. The number of formulae is associated with different knowledge areas and domain areas. There are formulae associated with activity scheduling and costing, communications, indicators to assess project progress and value of the project.

The CAPM math questions are very straight and most of the time it is directly asking about the various formulas. Even the application of the formulas is less frequently asked in the exam just keep in mind that practicing the formula is the only way to remember.

Sample Question:

Which of the following option is correct related to Estimation at Completion?

a) EAC = AC + (BAC−EV)

b) EAC = EV + (BAC−EV)

c) EAC = AC –  (BAC+ EV)

d) EAC = EV – (BAC+AC)

Answer:

The correct answer is a. Estimate at Completion is the expected total cost of completing all work expressed as the sum of the actual cost to date and the estimate to complete. It helps you identify the cost overrun or underrun, and add it to the estimate in addition to the actual cost spent. The remaining formulae are not correct hence the options b, c, and d are wrong.

Definition Type Questions

There are also some questions that assess your understanding of specific terms and definitions. These questions are based on the definition given in the PMBOK guide. Such types of questions are easier to recall and hence easier to answer. The art of preparing for this type of question is to prepare a list of terms. You may get flashcards to practice these terms.

Sample Question:

Which of the following describes a work breakdown structure?

a) It is a set of quality tools that help identify and resolve the problems related to quality

b) It is a hierarchical decomposition of the total scope into manageable components

c) It is a hierarchical decomposition of all the risks into a structure.

d) It is prepared while project closing

Answer:

A work breakdown structure (WBS) is a key project deliverable that organizes the team’s work into manageable sections. The Project Management Body of Knowledge (PMBOK) defines the work breakdown structure as a “deliverable oriented hierarchical decomposition of the work to be executed by the project team. So the correct answer is b.

Made-up Terms Type Questions

In your CAPM Exam, you may encounter terms that are irrelevant to the questions. So when you are responding to these questions you should be mindful to identify such irrelevant terms. As there is most likely the chance that this unfamiliar term could be a catcher. As in general practice, you may be using such words. However, your preparation based on the PMBoK will ensure that you can identify such tricky words. Provided you have done a good practice of the terms and definitions, any term you don’t know in the exam is a made-up-term and you skip that option easily. The idea behind this is that in real life, you will be given both relevant and irrelevant information. This is your test to identify what’s relevant and what is to ignore to build up your practical scenario understanding.

Sample Question:

Which one of the following is not the risk response strategy for the opportunities?

a) Enhance
b) Exploit
c) Agree
d) Accept

Answer:

The correct answer is option c. The Risk response strategy for opportunities is enhanced, exploited, accepted and shared. Therefore Agree is not an option in the Risk response strategy. It is a made-up term used in the question to confuse you.

Questions With Matching the Terms

In the matching questions, you will have two lists. Both lists will have equal options. Remember the school time games in brainteasers where you are given an equal set of the options and you are asked to match them by drawing lines. Here you have to list the options in matching order. You have to match the items from these lists as per the instructions. There would be two sets of questions in a list format, and the options on the left should be matched with the options on the right.

Sample Question:

Answer:

In these types of questions, you should be able to recall the terms and match them as one could be a general term and one could be its specific example, In this question, you should recall that every knowledge area management plan is a part of the project plan and is termed as a subsidiary management plan. Likewise, the change management plan is part of the project management plan.

Situations and Understanding Based Questions

CAPM exam also comprises of situation-based questions. In such types of questions, you are given a situation and based on the situation you are asked to find the correct answer. These questions are not as complex as compared to that in the PMP Exam. However, these questions check your ability to apply your understanding of project management concepts.

Sample Question:

Your project management plan results in a very long project schedule. If the project network diagram cannot change but you have extra personnel resources, what is the BEST thing to do?

A-) Fast track the project.

B-) Level the resources.

C-) Crash the project.

D-) Monte Carlo analysis.

Answer:

The correct answer is c, crash the project. Because, in the first sentence, it is mentioned that the project schedule is long, therefore the aim is making a shorter schedule. And in the second sentence, it is mentioned that you have extra personnel resource pools as well. If you have resources, you can put more resources into an activity to complete it in a shorter time. And this is actually a description of crashing an activity or crashing the project. The other options are not applicable due to the fact that the project network diagram cannot change. Therefore you need to induct more resources in the project to squeeze the project duration. Option d is irrelevant in this situation.

How can I study for the CAPM Exam?

There are a variety of training programs being offered for the project management aspirants. If you are also looking to achieve this milestone, you can look for training options in this regard. Many training providers offer a variety of methods to provide training. You can look for the following training formats as per your priorities. These formats include:

• In-person CAPM Classroom Training
• Virtual CAPM Training
• Online Training

These trainings are great opportunities that prepare you for the certifications.

1- CAPM Exam In-Person Classroom Training

These are instructor-led classroom training programs that many CAPM training provers offer. These are generally offered for 3 days. In this format, you get the benefit of interaction with the experts and other candidates. Also, you get the chance to work in groups. However, the major constraint of such training is that its schedule and location are not flexible. You need to break from your routine activity or sometimes at the expense of the critical activities you can’t even spare time from. Also, you need to travel to the premises in such a format.

2- Instructor-Led Virtual CAPM Exam Training

An alternative of the in-person CAPM classroom training format is the instructor-led virtual CAPM training. These trainings are also led by instructors. Although you have to stick to the schedule of the classes you get the flexibility of location as all you have to do is to log in to the CAPM training session virtually on your computer. So you must have a computer and internet connection available with you to attend these sessions. These classes also generally have the same duration as is the classroom training format. Efficiency and time management are the other advantages of this format.

3-E-learning / Self-Paced CAPM Exam Training

Many CAPM Exam training providers also use this training format. They offer CAPM training as online lectures and learning material which are 24/7 available to the enrolled students. Generally, you get online access to the training material for a specific time of period depending on the package you avail from the training providers. This option brings more flexibility in terms of schedule, location, traveling. So you are not bound to confine your routine activities. You can run this course at your own pace. Not only once but as many times as you want to listen to specific topics of your choice at a later stage. So your preparation becomes more efficient. These courses are also accompanied by learning activities and tasks to ensure you learn and get ready for the exam.

Choose a Comprehensive CAPM Exam Training

CAPM exam training programs play a vital role in the aspirant’s success in the CAPM Exam. Therefore you must be careful when you choose from the available options. These training programs help you prepare a clear roadmap to follow. 

In addition to this, CAPM training helps you cover all the required topics to prepare for the CAPM exam. You cover the project management framework, basic concepts of knowledge areas and processes with respect to the PMBOK published by PMI.

The right choice of CAPM Exam Training is important to achieve the CAPM certification. You need to check the  CAPM exam training course offering of the service providers to;

• Does it fulfil the 23 contact hours as set by PMI?
• Which training formats are offered?
• Is the training format available that suits you?
• Is the course in-line with PMBok?
• Do the course offer training material, practice exams, and mock-up tests?
• What is the course fee? Is it cost-effective?

Which option should I choose?

In my opinion, the online training format is the best training. My point is backed by different factors:

• The CAPM aspirants generally have busy routines
• No one likes to pay too much for a course
• Why select an expensive option when you have the option of lesser cost.
• You can repeat the lecture any time so it is in your control on how many times you want to listen to a specific topic
• You can access the contents anywhere and at any time. No constraints or bounds of time and location.
• You do not have to travel to the course location and this saves you time and travel cost.
• You can run the course as per your time schedule so planning gets easier.

One CAPM training provider example with a great ideal cost-performance ratio is Master of Project Academy. Their CAPM exam training is reasonably priced. Additionally, they have several enrolment options which start from $67/month. Master of Project Academy CAPM Training also has a 99.6% first-attempt pass rate and you also get a very decent refund policy.

Should I renew my CAPM certification?

The certification cycle of CAPM is 5 years. In other words, the CAPM certification lasts for five years. During the fifth year, your renewal period starts. For CAPM renewal you are required to sit in the CAPM Examination again. So there is no role of Professional Development Units (PDUs) in the renewals.

It means you will again have to appear in the CAPM Exam as is the process mentioned above. So renewing your CAPM certification is not just a simple matter of sending in payment and obtaining continuing education units. During this fifth year, you must take and succeed in the exam once more, in order to remain certified.

How should I proceed with the renewal?

I suggest that:

• You acquire CAPM certification at the start of your career. Hence you get an acknowledged base of project management discipline. Since CAPM does not require any experience it is the best option for the project management aspirants at the start of their career. Once you acquire CAPM credentials, you get 5 years of the certification cycle. It means that you do not need to renew your CAPM certification in this time period.
• The good part is you acquire the relevant experience in this time span. That makes your experience fit for the PMP Examination. Therefore rather than considering the renewal of your CAPM credentials, it is the best time to go for your PMP credentials which is more valuable because it takes you to the next level. So you can proudly move to this next level!
• Furthermore, it is not necessary for the CAPM certified professionals to wait for 5 years to move to the next level. As your knowledge is already acknowledged and gives the foundation to appear for the PMP as soon as you meet the PMI PMP Exam requirements. You can say that one can appear after the completion of three years of professional experience.

Summary

In this article, we have provided information on various aspects that a CAPM aspirant requires to understand in the process of CAPM certification. We walked you through several interesting questions that any CAPM aspirant is looking for. This information is helpful for project management aspirants to initiate their journey towards project management certifications.

The article gives information on CAPM Exam cost for PMI members as well as non-PMI members. We also discussed what is the CAPM Exam looks like. On top of it, we have shared the idea about the CAPM Exam passing score. Furthermore, we talked about the CAPM Exam application in detail. That also includes the audit process. Besides, we also discussed the exam content breakup for CAPM Exam as set by PMI.

I hope you found the relevant information in this article. I wish you the best of luck with your CAPM Exam!

The post CAPM Exam – All Details 100% Covered appeared first on Project Hipo.

Hence, in this article, I will provide you all details related to CAPM certification like the requirements, benefits, cost, exam structure, books to study, how to apply, exam details, contents, etc. Thu, you will find a compiled list of all the must to know things about CAPM certification.  So, hopefully, this article will help you to determine whether CAPM certification is right for you or not.

Content outline of this post:

What is the CAPM Certification?
What are the CAPM Certification Requirements?
How can I apply for the CAPM Certification Exam?
What is the CAPM Certification Cost?
Define what is the CAPM Certification Exam Structure?
What Are the CAPM Certification Knowledge Areas?
What Are the CAPM Certification Exam Formulas?
How Should I Study for the CAPM Exam?
How Can I Earn CAPM PDUs?
When is the Next CAPM Certification Exam Date?
What is the CAPM Certification Exam Passing Score?
What Are the Benefits of CAPM Certification?
How can I Renew CAPM Certification?
What Changes in the CAPM Certification Exam and When?
Conclusion

What is the CAPM Certification?

CAPM certification stands for Certified Associate in Project Management. It is an entry-level globally recognized certification or introductory level certification. Besides, this certification is specially designed for those professionals with little or no project experience. Furthermore, it demonstrates your understanding of the fundamental knowledge, terminology, and processes of effective project management as defined in the PMBOK Guide.

This is offered by the Project Management Institute (PMI). Moreover, CAPM certification is a credential that recognizes professionals who are new to project management. CAPM certification is useful for less experienced project practitioner who is looking to demonstrate his commitment to project management. Additionally, it is ideal for those who want to improve their ability to manage larger projects, earn additional responsibility and stand out to potential employers. Besides, this is the first building block for your project management career. Moreover, the best aspect of CAPM certification is that it is recognized globally and valid across the globe. CAPM certification is independent of any industry, domain or geographical location.

History of CAPM Certification                     

CAPM certification is an entry-level credential from PMI. Likewise PMP, CAPM is based on ‘PMBOK Guide’. They teach the same principles but CAPM certification is for those with less experience.

PMI introduced CAPM certification in 2003 i.e. 16 years ago. Further, CAPM certification teaches the principles and terminology of the PMBOK Guide. Hence, for those aspiring to a career in project management, successful attainment of certification will show that you can:

• Work as an informed member of a project team, handling a variety of project management responsibilities
• Examine and analyze the inputs, tools, and techniques of the processes and knowledge areas of PMBOK Guide
• Describe each process group and knowledge area of the PMBOK Guide.

Evolution of CAPM Certification

CAPM Certification was evolved in 2003 i.e. 19 years after PMP certification was introduced. PMI designed CAPM certification for:

• Those entering into project management
• Project team members who want more project management experience
• Existing project managers who don’t meet PMP prerequisites
• Those aspiring for PMP qualification down the line

What are the CAPM Certification Requirements?

In order to be eligible for CAPM certification, you must meet certain education requirements.

CAPM Certification Attained Education Requirement

At a minimum, you need to have a high school diploma or global alternative

CAPM Certification PM Education Requirement

In CAPM Certification, you do not need any prior experience in project management. Therefore, it is not necessary to work as lead profile in managing projects. In other words, one needs to have at least a high school diploma or global equivalent and must have attended 23 contact hours of project management education. Once you have satisfied these two requirements, you can apply for CAPM certification.

23 Hours of Project Management Education 

You can attend in a 23 hours instructional project management education to satisfy CAPM education requirements. You can consider attending in Master of Project Academy’s CAPM Training (Sponsored).

How can I apply for the CAPM Certification Exam?

PMI has introduced an online certification system to apply for all certifications like CAPM, PMP, PMI-RMP, PMI-ACP, etc.

The first and foremost step is to make sure that you meet the eligibility criteria mentioned in the above section.

There are 2 modes of filling the application: Online mode or Printable version of the CAPM certification exam application.

CAPM Certification Online Application

First, gather all data related to the application and then start filling the application. Once you start an online application, you cannot cancel it. But, it is not mandatory to complete the application in one go. Hence, you can save it anytime and come back to it later. Further, you can edit any information you have already entered.

The application will remain open for 90 days. So during these 90 days, PMI will send an email reminder to complete the application. After, you have to schedule and sit for examination within 1 year eligibility period.

Steps to fill the online application

In the first steps of your application, you record your education background and attended project management education.

Step 1: Attained Education Level

• You must have at least secondary education level to apply for CAPM certification.
• This is equivalent to high-school degree

Step 2: Project Management Education 

• If you choose to record 23 contact hours then you must record all education hours. It is regardless of when they were accrued. Here, one hour of classroom instruction equals one contact hour.
• You can attend a course, workshop and training sessions offered by one of the following types of education providers:
  • PMI Registered Education Providers (REP)
  • PMI Chapters
  • Employer or company-sponsored programs
  • Training companies or consultants
  • Distance learning companies which include an end of course assessment
  • University/college academic and continuing education programs
  • You cannot earn contact hours by attending PMI chapter meetings or self-directed learning (e.g. reading books, watching instructional videos or sessions with mentors)

CAPM Certification Paper Application

Another way to fill the application form of CAPM Certification is paper application. Here, a printable version of the application is available on a case to case basis. You need to contact customer care to submit a request. Hence this is an offline mode here; you have to send your application through courier. The CAPM certification exam application form is similar to the one discussed above. Besides, applications, when submitted online using the certification system, will be processed in 24 hours or less. But if you have submitted a paper application, it will take longer based on the speed of delivery and processing workload.

Hence the most suitable way to fill the application form for CAPM application is online mode. The reason is that it is easier and more convenient.

CAPM Certification Application Review Process

1. First PMI receives your application. After they confirm that you meet the eligibility criteria, also check if your attained education level and project management training is valid and consistent with the guidelines stated in certification handbook
2. Typically, the application review period will take 5-10 days.
3. Still, a number of applications are randomly chosen for audit. That’s because PMI conducts application audits to confirm the CAPM certification requirements documented on certification applications.

CAPM Certification Audit process

1. Let’s say that your application is selected for an audit. First, you will be notified by email and this mail will provide detailed information on how to comply with the terms of the audit.
2. During an audit, you will be asked to submit supporting documentation such as:
   • • Copies of your diploma or global equivalent
     • Signature from your supervisor or manager from the project mentioned on the application
     • Copies of certificates from the training institute for each course recorded on the application to meet the required contact hours of training in project management practices.
3. Then, PMI provides you 90 days to submit the requested documentation. Once documentation is submitted, the audit should take about 5 to 7 business days to complete.
4. Further, you can send audit forms by postal mail or courier service in one envelope.
5. Hence, once you successfully complete the audit, your one-year examination eligibility period starts.
6. If submissions are incomplete, then it will result in failure of the audit. Then, there is a one year suspension period before applying for certification again.

CAPM Certification Payment

1. Once PMI notifies that the CAPM certification exam application is approved now it is time to make payment via an online system.
2. You need to go back to the online certification system to complete the steps like:

• • Select your examination delivery method
  • Request a language aid for your exam at no extra cost
  • Request test accommodations for your examinations at no extra cost
  • Submit payment via credit card, cheque, money order or wire transfer

3. After PMI receives the payment, they email you the eligibility number that you can use to schedule your test appointment. This is valid for one year and you may take the exam up to 3 times during the year.

CAPM Certification Refund Policy

Suppose you have not appeared or planned to appear for the CAPM certification exam before the expiry date, then you must make a request at least 30 days before the exam eligibility expiration date. Consequently, PMI will retain a processing fee of US $100 and will refund the balance amount.

You will not get a refund in case of the following situations:

1. Either your one year eligibility period has expired or you have not scheduled the exam.
2. You have scheduled the exam and did not take it.
3. Another situation can be that you have neither canceled or rescheduled the exam nor notified PMI testing partner about the same

Schedule Test Appointment

You can schedule your CAPM certification exam appointment online or by telephone using eligibility code and scheduling instructions provided by PMI via email.

What is the CAPM Certification Cost?

Of course, the cost is a vital component of CAPM certification. Generally, we tend to include the cost of CAPM Certification training and CAPM certification exam. But we forget the cost of time to be spent on studying for the preparation of the CAPM exam.

Hence CAPM Certification cost includes 3 costs:

• CAPM Training cost
• The Exam Cost
• Cost of time spent in preparation for the CAPM certification exam.

1- CAPM Certification Training Cost

If you are not a working project management professional then you need to have 23 contact hours to apply for the CAPM Certification exam. Hence, you can attend the project management training in a training institute recognized by PMI which can provide you 23 Contact hours.

Now that we are talking about CAPM certification training cost, it depends upon whether you wish to take an online CAPM certification course or a CAPM certification course with a classroom format.

CAPM Certification Classroom training cost may vary depending upon the country and place where you wish to attend. Generally, it ranges from 400 USD to 1700 USD. There is no fixed cost for the training.

Whereas if we talk about the CAPM Certification online course, the price will be less as compared to the CAPM certification classroom training price. Online CAPM certification training price ranges from 200 USD to 500 USD.

CAPM certification online learning mode is a self-paced mode. Here, you have the flexibility to attend the training program at your pace, location and convenient timings. Moreover, you can manage your time making time management more effective. 

2- CAPM Certification Exam Fee

The second cost is the CAPM certification exam fee. After you have fulfilled the criteria of 23 Contact Hours of project management training, now you have to fill the application form. Once your application is accepted, you need to make the payment of the CAPM Certification Exam.

If you are a PMI member then the CAPM certification exam fee is 225 USD else you need to pay 300 USD.

And to become a PMI member, membership fees are as follows:

The duration of PMI membership is 1 year. Moreover, you get access to unlimited resources and webinars and materials at the PMI website.

Even though there is not much difference in the price of the CAPM certification exam for member and nonmember it is still wise and advantageous to go for PMI membership and then to appear for the exam. Because you get the double benefit of saving money and access to unlimited CAPM certification and project management resources at the PMI website.

Likewise, you save money in the re-examination fee in case you fail the exam in the first attempt. It is due to the fact that the cost of the CAPM certification re-examination fee is also less for PMI members than non-PMI members.

3- CAPM Certification Exam Preparation Time

Last but not least, the CAPM Certification cost includes the cost of preparation time. This entirely depends on an individual’s project management background, experience and dedicated time to prepare for the CAPM certification exam.

If you are a working professional then you can take 2-3 months’ target time. That too, if you can spare around 6 hours a week by studying on weekdays, weekends and holidays to prepare for the CAPM certification exam. So it will take 2 months or so to prepare in total. In other words, if you cannot spare these many hours in a day then you can extend the months accordingly. You need to spend time practicing sample exams, learning formulas and going over weak areas in sample exams where you went wrong.

What is the CAPM Certification Exam Structure?

CAPM Certification Exam consists of 150 multiple choice questions.

• The duration to answer these questions is 3 hours.
• There are 15 are pretest questions which are are not included in the overall percentage.
• Pretest questions are used in examinations to test the validity of future examination questions
• All questions are placed throughout the CAPM certification exam randomly
• Hence overall score is based on 135 questions.
• There is no negative marking in the CAPM certification exam
• The CAPM certification exam results are conveyed through emails and may take up to 4 weeks.
• The examination is conducted in English and PMI provides language aid for 13 languages
• Online proctored test and center-based test are the standard methods of administration for the CAPM certification exam
• There are no scheduled breaks during the exam.
• If you take a break during the exam then the exam clock will still continue to include this break time.

CAPM Certification Exam Sample Question

Question: During project execution, a team member comes to the project manager because she is not sure of what she needs to accomplish on the project. Which of the following document contain detailed descriptions of the work package?

A- WBS Dictionary

B- Activity List

C- Project Scope Statement

D- Scope Management Plan

The answer is the WBS Dictionary

CAPM Certification Exam Content

1. Introduction to Project Management
   

• Understand the five project management process groups and the processes within each of these process groups
• Acknowledge the relationships between project, program, portfolio and operational management
• Define a typical project lifecycle
• Understand the function and importance of customizing for different projects

2. Project Environment
   

• Identify the factors and assets that may affect the outcome of a project
• Distinguish between organizational systems
• Understand the activities and purpose of a Project management office
• Recognize the hierarchy of projects, programs, and portfolios

3. Role of the Project Manager

• State the primary functions of a project manager
• Understand a project manager’s sphere of influence
• Identify the main elements in the PMI triangle
• Recognize the difference between leadership and management

4. Project Integration Management 

• Figure out the 7 project management processes in the project integration management knowledge area
• Identify the input, tools, techniques, and outputs explained in these 7 processes
• Understand the purpose of project integration management and project manager’s role within it
• Identify the concepts and procedures related to project change management
• Determine tailoring consideration in project integration management and recognize key documents
• Identify methods for project integration and knowledge management

5. Project Scope Management 

• Understand the 6 project management processes in the project scope management knowledge area
• Identify the input, tools, techniques, and outputs defined in these 6 processes
• Determine key concepts and tailoring consideration for project scope management and key roles in scope management
• Determine the aim and components of a Work Breakdown Structure (WBS) for both product and project scope
• Understand the project scope management for agile/adaptive projects including the use of prototypes

6. Project Schedule Management 

• Define the 6 project management processes in the project schedule management knowledge area
• Determine the input, tools, techniques, and outputs explained in these 6 processes
• Solve basic network diagrams problems and carry out basic scheduling calculations
• Determine considerations for agile/adaptive environments in project schedule management

7. Project Cost Management 

• Understand the 4 project management processes in the project cost management knowledge area
• Identify the input, tools, techniques, and outputs defined in these 4 processes
• Determine the central concepts in project cost management, including tailoring and special considerations for agile/adaptive environments
• Know and implement basic forecasting and earned value methods for project cost management

8. Project Quality Management 

• Comprehend the 3 project management processes in the project quality management knowledge area
• Determine the input, tools, techniques, and outputs defined in these 3 processes
• Understand the causes and approaches to adapting quality management in various project environments
• Identify the quality tools and approaches for continuous improvement

9. Project Resource Management 

• Determine the 6 project management processes in the project resource management knowledge area
• Understand the input, tools, techniques, and outputs defined in these 6 processes
• Identify the main trends and concept in project resource management such as tailoring and special considerations for agile/adaptive environments
• Know the techniques for forming a team, dealing with conflict and finding solutions to resource-related issues
• Comprehend the elements of a resource management plan and data representation techniques for managing project resources

10. Project Communication Management 

• Learn the 3 project management processes in the project communication management knowledge area
• Determine the input, tools, techniques, and outputs defined in these 3 processes
• Understand essential concepts and approaches in project communication management, including tailoring and special considerations for agile/adaptive environments
• Acknowledge the dimensions of communication and components of a communications management plan
• Recognize communication skills and methods for project communication management

11. Project Risk Management

• Learn the 7 project management processes in the project risk management knowledge area
• Determine the input, tools, techniques, and outputs
• Recognize the key documents in project risk management
• Apply simple risk calculations
• Acknowledge when and how to adjust risk based on the project environment

12. Project Procurement Management

• Learn the 3 processes in the project procurement management knowledge area
• Determine the input, tools, techniques, and outputs defined in these 3 processes
• Identify the key concepts and tailoring considerations for project procurement management, including trends and emerging practices
• Determine various types of contracts, agreements, and source selection techniques

13. Project Stakeholder Management

• Understand the 4 project management processes in the project stakeholder management knowledge area
• Determine the input, tools, techniques, and outputs defined in these 4 processes
• Acknowledge key stakeholder roles and needs
• Identify the essential concepts and benefits of stakeholder management

I am listing the proportion of questions from each chapter of the PMBOK Guide that will appear on the CAPM certification exam. Here the percentage is used to determine the number of questions related to each chapter that appear on the exam:

Should I use PMBOK in my CAPM Study?

Yes PMBOK is the main reference book for CAPM certification preparation. It is considered as an official guide for certifications like CAPM and PMP.

• This is more of a framework and an informational book rather than descriptive.
• PMBOK Guide is not a very user-friendly book
• In order to understand the PMBOK Guide, you need to use a study guide additionally.
• Further, PMBOK Guide is the basis for the certification exam to qualify Project Management Professional i.e. PMP Certification
• It is a collection of best practices, standards, and procedure for project management
• Experts consider this book as a bible for project managers.
• PMI originally published PMBOK in 1996.
• Currently, the latest version is PMBOK 6th edition. PMI released on September 2017
• Every 3 to 5 years, PMI releases a new version.
• Besides, the PMBOK guide offers extensive coverage of project management knowledge areas, process groups, inputs, and outputs.
• Also, this book has been prepared by many experts across the globe
• Most of the questions asked in the examination are referenced directly from the PMBOK Guide.
• The downside of this book is that it lacks clarity and readability
• This book doesn’t have any tips and tricks to prepare for PMP exam
• Another disadvantage is that the PMBOK Guide doesn’t have sample questions to practice at the end of each chapter.

Should I Use Any CAPM Book in My Study?

There are different ways to prepare for CAPM Certification like reading online material, using flashcards, learning online via self-paced, studying books, etc.

If you are a person who is into studying through books, you can certainly try any of the following books along with PMBOK. In order to attain CAPM certification, you have to pass a challenging exam covering the fundamentals of project management. It requires you to put more effort into studying but the added advantage of having a CAPM book will speed up the process. Each individual is different and unique. Besides each person has a different style and technique for learning. Hence there is no single book that will suit everyone. Though there are many good books available in the market as follows:

1- PMP Exam Prep Book by Master of Project Academy

We will list a sponsored prep book as the first CAPM certification training book in this list from Master of Project Academy PMP. However, we do not review this book to provide an unbiased review of all available CAPM books. Hence, we have just listed the features and strengths of this CAPM certification book.

Although it is a PMP Prep Book, since the PMP and CAPM contents are similar, you can use this PMP Prep Book in your CAPM certification study as well.

After helping 125,000+ professionals to pass their CAPM certification exam with a 99.6% first attempt pass rate, Master of Project Academy has published this PMP & CAPM prep book. The majority of the PMP books in the market contain theoretical project management knowledge with an outdated teaching style. But, the unique aspect of this PMP book compared to other PMP books in the market is PMP® Prep Book by Master of Project Academy content has been organized like a real project.

While learning CAPM certification exam content, you will be able to see the practical implications of theoretical knowledge. Hence, this will help you to grasp the details of the CAPM exam content easily. Consequently, PMP Prep Book by Master of Project Academy will help you to pass the CAPM exam in your first attempt.

Unique features of the PMP® Prep Book by Master of Project Academy are:

– Real-life project examples
– 100+ Must-to-Remember Master Points for the PMP® Exam
– 100+ Flash Cards – Mapping Practice for important concepts
– 500+ PMP®  Practice Questions – Answers & Detailed Rationales
– 550+ Pages PMP eBook PDF downloadable right after your purchase

Besides, unlike the other PMP and CAPM book providers, Master of Project Academy provides a sample free PMP book for you to review the PMP Prep Book before your purchase.

2. Rita Mulcahy CAPM exam prep 4th edition paperback

• This is a top-selling CAPM Prep book written by renowned author Rita Mulcahy
• It includes current information based on relevant topics.
• Besides, this book has useful insights but it alone doesn’t suffice the preparation for CAPM certification exam
• Furthermore, it has separate sections on test-taking strategies
• This book is very much in detail to help aspirants to get a thorough overview of vital topics
• It has lots of activities and sample questions to help students ace the exam
• Overall, this is a comprehensive guide
• However, the shortcoming of this book is that it includes only questions at the end of a chapter rather than the full sample exam

3. CAPM Exam Secrets Test Prep Team

• This is an alternative to the conventional book style of studying.
• Moreover, it uses a flashcard approach to study materials
• This works well for those candidates with good memorization skills
• A large amount of information is embedded on the card but it is worth the data
• Further, flashcards help to make the complicated formulas memorize in an easier manner.
• It has evolved an innovative study method for easier memorization of formulas
• Besides, the information is well structured in flashcards
• Moreover, it acts as a supplement to study guides and textbooks
• Hence, this enhances good chances of success in the exam
• One disadvantage is that it has cards with lots of words on it which could be easily condensed.

4.  Joseph Phillips CAPM/PMP All in one Exam Guide, 3rd Edition

• This is also available in Kindle version
• Besides, it covers the essential exam topics and material in an easy to understand format
• This is straightforward, easy to read text with very simple language
• However, it is also considered as a reference guide especially for CAPM professionals
• Also, this guide includes CD and numerous sample questions
• Practice questions are very simple not very challenging.

5. Aileen Ellis CAPM Exam Simplified PMBOK (Kindle Edition)

• This book is budget-friendly
• It is ideal for those aspirants seeking a simplified approach to studying
• Besides, it is a very thorough book written in a style to help in simplification of a challenging 3-hour exam
• Another name used for this book is “CAPM for Dummies” study guide
• However, the Kindle version of this book includes readable charts and other graphics
• Consequently, it is considered a very affordable study guide
• One disadvantage is that the structure of sample questions does not match the actual exam
• Also, it has many typo errors
• Besides, there are not many numerical questions.

6. Steve Caseley CAPM Q&A Kindle Edition

• This is the most versatile comprehensive study guide
• Besides, it is also a reference for veteran project managers
• Moreover, this book includes both a pretest and a post-test along with numerous questions and answers
• However, the structure of the prep book is easy to read and follow
• One of the shortcomings of this book is that it doesn’t explain incorrect answers in depth.
• Also, the review questions are not very challenging
• Besides, it has some material which is redundant

Can I Prepare for CAPM Certification Online?

Yes, of course, you can prepare for CAPM certification online. The fact is that aspirants used to prefer conventional approach i.e. classroom training in earlier times. But, now due to busy schedules and workload, candidates want to learn at their own pace. Also, they need flexibility so that they can balance work and personal life. Similarly, as a working professional, they want some spare time to prepare for CAPM certification.

Benefits of preparing CAPM Certification online are:

1. Online trainings are more flexible as compared to classroom training. So you can learn at your own pace and can choose your timing and location to attend the training.
2. Further, they are cheaper in regards to price. Hence they are cost-effective.
3. Besides, online courses ensure high-quality content
4. Moreover, it gives you the benefit to go through the content as many times as you wish to.
5. Also, you can spend more time or less time to attend a specific lesson on the training course. This means you have flexibility in time to spend on training and get ample time to understand the content and grasp the information.

How Much Can I Earn After I Get CAPM Certification?

It depends upon a number of factors to determine the salary such as Educational Background, Skillset, Area of Expertise, Work Experience and Country of Employment. For instance: CAPM certified individuals on an average may range from $41,000 to $74,000 in Canada. Whereas in India, salary may range from Rs 3,000,000 to Rs 1,148,000

How Should I Choose CAPM Certification Training?

Generally, CAPM certification training is conducted in 3 modes:

1. Classroom training: This is a traditional physical classroom training where you need to be available as per the timings of class and instructor. It gives the benefit of face to face interaction with the trainer. But it doesn’t give the flexibility to learn at your own pace. The disadvantage is that you have to give up your office work or put extra hours after the office to attend the training which might not be a preferred option for working professionals.
2. Self-paced online learning where you can attend training at your own pace, location, and timings. Hence, this has the utmost flexibility to manage your time and attend the training.
3. Instructor-led virtual certification training: This is similar to classroom training but it gives the flexibility to attend training from any location be it your office, home, etc. The disadvantage is that you have to be available as per the instructor’s time slot availability which is not convenient for working professionals. So they have to juggle in office work and training.

Hence, when making a choice for the best training provider, look for a few points like reliability, whether contact hours are recognized by PMI. Besides, go through the student’s testimonials to determine the pros and cons of the training providers. Furthermore, check for refund guarantee, quality of the content in feedbacks and online reviews. Last but not least, the course should be cost-effective.

What Are the CAPM Certification Knowledge Areas?

All the work you do on a project is made up of processes. There is a pattern to all of the work that gets done on your project. First, you have to plan it and after you get to work. Furthermore, when you are doing the work, you should compare your project to the original plan all the time. When things start to get off the plan, it’s your job to make corrections and put everything back on track. So the process framework i.e. Process Groups and Knowledge areas ensures that all of this happens in a smooth way.

Processes are grouped by Process Groups or Knowledge Areas.

We know that PMBOK is the main reference book for CAPM Certification preparation and it is organized by knowledge areas to make you understand the specific area in depth. Hence, in order to prepare for CAPM certification, one needs to understand knowledge areas in detail.

Knowledge areas are the identified areas of project management and they are defined by their knowledge requirements. They are described in terms of their component processes, practices, inputs, outputs, tools, and techniques.

Knowledge areas are interrelated but they are defined separately from the project management perspective.

PMBOK Guide has identified 10 knowledge areas. Most of the time, you use these 10 knowledge areas in most projects. 10 Knowledge areas in the PMBOK Guide are as follows:

1. Project Integration Management

This knowledge area concerns with coordinating all aspects of the project plan. It is highly interactive. This involves identifying and defining the work of the project and combining, unifying, and integrating the appropriate processes. Besides, it also takes into account satisfactorily meeting the requirements of the customer and stakeholders and also managing their expectations.

Project planning, project execution, project work monitoring, and change control occur throughout the project and are repeated continuously while you are working on the project. Monitoring the work of the project involves anticipating potential problems and issues and dealing with them before they reach a critical point. Change control affects the project plan which in turn affects the work of the project which, in turn, can affect the project management plan so you can see that these processes are tightly linked. The processes in this area also interact with other processes in other knowledge areas.

It includes 7 processes:

1. Develop Project Charter
2. Develop Project Management Plan
3. Direct and Manage Project work
4. Manage Project Knowledge
5. Monitor and Control Project work
6. Perform Integrated Change control
7. Close Project or Phase

2. Project Scope Management

This knowledge area concerns with defining all the work of the project and only the work needed to successfully produce the project goals. These processes are highly interactive. Further, they clarify and control what is part of the project and what is not. Also, each process happens at least once and generally many times throughout the project’s life.

Project Scope Management covers both product scope and project scope. Product scope is related to the characteristics of the product, service or result of the project. It is measured against the product requirements to determine successful completion or fulfillment. The application area usually dictates the process tools and techniques you will use to define and manage the product scope. The project scope involves managing the work of the project and only the work of the project. In the same way, the project scope is measured against the project management plan, the project scope statement, the work breakdown structure (WBS) and WBS dictionary.

It includes 6 processes which are:

• Plan Scope Management
• Collect Requirements
• Define Scope
• Create WBS
• Validate Scope
• Control Scope

3. Project Schedule Management

In this third knowledge area, you estimate the duration of the project plan activities, devise a project schedule, monitor and control deviations from the schedule. As a whole, this knowledge area deals with completing the project in a timely manner. Time management is a very critical aspect of project management because it is about keeping the project activities on track and monitoring those activities against the project plan in order to ensure that the project is completed on time. Each process in this knowledge area happens at least once in every project and sometimes more. In many cases, particularly on small projects, Sequence Activities, Estimate activity duration and Develop Schedule are completed as one activity. In a small project, only one person is needed to complete these processes and they are all worked on at the same time.

It involves 6 Processes which are:

• Plan Schedule Management
• Define Activities
• Sequence Activities
• Estimate Activity Durations
• Develop Schedule
• Control Schedule

4. Project Cost Management

This knowledge area concerns with cost and budgets. The activities in this knowledge area establish cost estimates for resources, set up budgets and inspect those costs to guarantee that the project stays within the approved budget. Project Cost Management knowledge area primarily concerns with the costs of resources. It also includes ongoing maintenance and support cost for software considered for the project. Depending upon the complexity of the project, these processes might need the involvement of more than one person. For instance, on small projects especially of smaller scope, cost estimating and cost budgeting are tightly linked. You can view it as a single process that a single person can perform over a relatively short period of time.

It involves 4 processes which are:

• Plan Cost Management
• Estimate Costs
• Determine Budget
• Control Costs

5. Project Quality Management

This knowledge area concerns with assuring that the project meets the requirements that it was undertaken to produce. It focuses on product quality as well on the quality of the project management processes used during the project. The processes of the Project Quality Management measure overall performance and monitor project results and compare them to the quality standards set out in the project planning process. This is to ensure that the customers will receive the product, service or result they commissioned. Besides, it also supports continuous process improvement activities as undertaken on behalf of the performing organization.

It involves 3 processes which are:

• Plan Quality Management
• Manage Quality
• Control Quality

6. Project Resource Management

This knowledge area concerns all aspects of project management and personal interaction including leading, coaching, dealing with conflict, conducting performance appraisals and more. The processes of Project Resource Management ensure that the human resources allocated to the project are used in the most effective way possible. Each stakeholder requires the use of different communication styles, leadership skills, and team-building skills. A good project manager knows when to execute certain skills and communication styles depending on the situation. The processes in this knowledge area ensure that the right resources will be available to the project manager and project team at the right time and place.

It involves 6 processes which are:

• Plan Resource Management
• Estimate Activity Resources
• Acquire Resources
• Develop Team
• Manage Team
• Control Resources

There is a distinction between the skills and competencies needed for the project manager to manage team resources versus physical resources. Here physical resources include equipment, materials, facilities, and infrastructure. On the other hand, team resources or personnel refer to human resources. Personnel may have varied skillsets and may be assigned full or part-time and may be added or removed from the project team as the project progresses.

7.  Project Communications Management

The Project Communications Management knowledge area concerns with general communication skills. But they encompass much more than an exchange of information. Communication skills are considered general management skills that the project manager uses every day. The purpose of the processes in this knowledge area is to guarantee that all project information including project plans, risk assessments, meeting notes, etc is collected, documented, archived and disposed of at the proper time. These processes also ensure that information is distributed and shared with stakeholders, management and project members at appropriate times. Project Communications Management consists of 2 parts. The first part is developing a strategy to ensure that communication is effective for stakeholders. The second part is implementing the activities necessary to fulfill the communication strategy.

After the project is closed, the information is archived to be used as a reference for forthcoming projects. This information is referred to as historical information in several processes. Everyone on the project is somewhat involved in this knowledge area. That’s because all project members will send and receive project communication throughout the life of the project. However, it is important that all team members and stakeholders understand how communication affects the project.

It involves 3 processes which are:

• • • Plan Communications Management
    • Manage Communications
    • Monitor Communications

8. Project Risk Management

This knowledge area is about identifying, analyzing and planning for potential risks, both positive and negative that might impact the project. This means minimizing the probability and impact of negative risks while maximizing the probability and impact of positive risks. Furthermore, these processes are also used to identify the positive consequences of risks and exploit them to further improve project objectives or discover efficiencies that might improve project performance. Always remember that risk includes both threats to and opportunities within the project. At times, organizations combine several of these processes into one step. Moreover, the important aspect of the Project Risk Management Knowledge area is to strive to identify all the risks and develop responses for those with the greatest consequences to the project objectives.

Risk exists at 2 levels within every project. However, it is important to consider the riskiness of the overall project which arises from the combination of individual project risks and other sources of uncertainty. Processes in these knowledge areas address both levels of risks in projects. Individual project risk can have a positive or negative effect on project objectives if they occur. On the other hand, unmanaged threats may have results such as delay, cost overruns, performance shortfall, or loss of reputation. Opportunities that are captured can lead to benefits such as reduced cost and time, improved performance or reputation. Management of overall project risk intends to keep project risk exposure within an acceptable range by reducing drivers of negative variation, promoting drivers of positive variation and maximizing the probability of achieving all project objectives.

It involves 7 processes which are:

• • Plan Risk Management
  • Identify Risks
  • Perform Qualitative Risk Analysis
  • Perform Quantitative Risk Analysis
  • Plan Risk Responses
  • Implement Risk Responses
  • Monitor Risks

9.  Project Procurement Management

For smaller organizations or start-up companies and those without a purchasing, contracting or procurement department the project managers may assume the purchasing authority role to negotiate and sign contracts directly. However, for mature organizations, the actual procurement, and contracting functions will be carried out by a separate department with the specific role to purchase, negotiate and sign contracts.

The project managers not only need to be involved along the way but also they should assist the procurement department with project input.  However, they must also plan the amount of time that the procurements will take. In fact, the procurement process follows from start to finish. Processes define how procurement management works on a properly managed project. And how it relates to the project life cycle and the project management process.

This knowledge area concerns with processes involved with purchasing goods or services from vendors, contractors, suppliers, and others outside the project team. Also, it includes the management and control processes needed to develop and administer agreements such as contracts, purchase orders, memoranda of agreements (MOA) or internal service level agreements (SLA). This process involves agreements that describe the relationship between 2 parties – a buyer and a seller.

It involves 3 processes which are:

• Plan Procurement Management
• Conduct Procurements
• Control Procurements

10. Project Stakeholder Management

This knowledge area concerns identifying all stakeholders, analyzing their power, interest, and level of engagement, elicit their requirements and expectations. Then evaluate and incorporate all of that information into product and project scope. Every project has stakeholders who are affected by or can affect the project in a positive or negative way. Some stakeholders may have a limited ability to influence the project work or outcomes meanwhile others may have a significant influence on the project and its expected outcomes.

Always remember that engaging stakeholders should take place throughout the life of the project. In other words, you need to build and maintain positive relationships with stakeholders. Also, make sure that they continue to be involved in the project at a level necessary to make a success. Moreover, the processes in this knowledge area support the work of the project team to analyze stakeholder expectations. So you should check the degree to which they impact or are impacted by the project. Furthermore, they develop strategies to effectively engage stakeholders in support of project decisions and the planning and execution of the work of the project. Hence, the skills of the project manager and team to correctly identify and engage all the stakeholders in a suitable way can mean the difference between project success and failure.

It involves 4 processes which are:

• Identify Stakeholders
• Plan Stakeholder Engagement
• Manage Stakeholder Engagement
• Monitor Stakeholder Engagement

What Are the CAPM Certification Exam Formulas?

CAPM Certification exam includes fundamental questions, definitions, and formulas. Hence, CAPM certification exam formulas are one of the important areas to focus on. Here, I am going to list all the formulas organized by the knowledge area for your quick reference.

Other formulas are:-

How Should I Study for the CAPM Exam?

CAPM certification exam is not an easy nut to crack if you are not having any prior project management experience.

Firstly, prepare a study plan alone or join a study group preparing for CAPM certification.

Secondly, you need to have a CAPM certification preparation study guide along with a PMBOK book as the main reference.

Thirdly, you need to find a reliable training provider who can conduct training on CAPM training. Hence, you need to attend project management training and attain 23 PDUS required to apply for the exam.

The next step is to understand the structure of the exam and the content of the exam. Then start reading the first chapter from PMBOK and alternatively from another preparation study guide until you go through the entire book. Besides, you need to practice the sample questions at the end of each chapter along with reading the book. Since the CAPM certification exam focuses more on knowledge of PMBOK Guide so just give 3 passes to PMBOK Guide. Then start practicing multiple mock exams from different sources to get the feel of different types of questions. Furthermore, focus on those areas where you went wrong. Read those weak areas from different books to clarify the concept. Then you need to appear for those questions again and see how you score this time. This way it will help you strengthen the weak areas.

Once you start scoring 80-85% consistently in mock simulation exams then you know where you stand and you are ready to appear for the actual exam. Hence, thereby schedule the exam and you are ready to rock the exam!

Should I Use CAPM Question Bank?

Yes, of course, you should use CAPM question banks. These question banks are prepared based on the experience of certified professionals and knowledge of aspirants who have appeared for the exam. They are a simulation of the real certification exam. Also, it helps the aspirants to gauge where you stand after each chapter you learn. Thereby, an aspirant can try it multiple times to help you map your progress. In fact, these question banks help the aspirants to identify which area of project management they are weak in and work on strengthening them. Besides, it helps professionals to get the flavor of different types of questions on the exam.

How Can I Earn CAPM PDUs?

If you have a CAPM certification, you do not need to earn professional development units (PDUS). Instead, you need to again appear for examination before the end of your 5-year certification cycle. However, it is expected that you gain at least 3 years of Project Management experience and sit for the PMP certification exam rather than retaking CAPM exam.

Hence, you just need to earn 23 contact hours for applying for the CAPM certification exam. These 23 hours can be attained by attending project management education of 23 hours duration from any training institute.

When is the Next CAPM Certification Exam Date?

As such, there is no fixed schedule for the CAPM certification exam. For the current version of the CAPM certification exam, the last day for candidates to take is 28 August 2019. Hence, the key is whenever you are ready for the exam, you can schedule your exam and sit for the exam.

What is the CAPM Certification Exam Passing Score?

There is no information available on the passing score of the CAPM certification exam. The reason is that PMI does not reveal this information. However, the passing score for all PMI exams is determined by sound psychometric analysis. They use Subject Matter Experts (SMEs) from across the world to help set up a point at which each candidate should pass the exam and the exam point of difficulty. Besides, it is a common perception that you may pass the exam if you score above 61% but no one can guarantee the truth of this claim. Hence, my suggestion is to aim for more than 70% in your CAPM certification exam.

Please make a note that the CAPM certification exam consists of 15 pretest questions but the score of these questions will not be added to your score. These questions are randomly placed among the other questions so you will not be able to differentiate them. Hence, consider all 150 questions as real test questions and answer them with the same sincerity.

What Are the Benefits of CAPM Certification?

1. First of all, it helps an individual to demonstrate his understanding of the basic principles and terminology of project management.
2. Secondly, it offers recognition to practitioners who are interested in starting a career in project management.
3. Thirdly, CAPM Certification demonstrates that the individual possesses the knowledge in principles and terminology of PMBOK Guide. PMBOK guide is the main reference book of CAPM certification as it outlines the generally recognized good practices in project management.
4. Additionally, it allows individuals with specialized skills to align their work with project managers.
5. Besides, CAPM certified knowledge can be applied on-job to grow the level of competence in the project management area.
6. Moreover, CAPM Certified individuals garner a high level of credibility from project managers, employers, and peers.
7. Further, it enhances the chances of employment and gives you recognition in the workplace.
8. In addition to above, learning material fosters confidence among candidates making them aware of the tools and best practices of project management
9. On top of the above, it gives an opportunity to people with project-related experience to prove their understanding of basic terminology and principles of project management.
10. Besides, it is useful for professionals who desire a professional certification but lacks the experience requirements for the PMP certification
11. Also, it can also be a useful stepping stone to the more prestigious Project Management Professional (PMP) certification.
12. Last but not least, CAPM certification validates a candidate’s skills in initiating, developing, managing and running large scale projects.

How can I Renew CAPM Certification?

CAPM Certification is valid for 5 years. In order to renew CAPM certification, one needs to appear for the CAPM certification exam again before completion of 5 years. As a result, there is no provision to renew the CAPM certification by earning PDUs.

What Changes in the CAPM Certification Exam and When?

PMI keeps reviewing the content and changes the exam content every few years. These changes occur due to role delineation study or new exam content outlines or a new version of the PMBOK Guide.

However, PMI has made few changes in the exam that has changed after 28 August 2019 which are as follows:

1. Change in Eligibility Criteria of Exam Application

Earlier, there were 2 options related to experience i.e. either candidate should have 1,500 hours of working on the project or they needed to have 23 Contact hours by attending project management training from an institute.

Now they have simplified the process by removing the 1,500 hours experience of working on the project. Hence, now you only need to have 23 contact hours by attending a training program related to project management.

Please make a note that there is no change in education requirements. Therefore, you need to have a secondary degree i.e. high school diploma, associate degree or global equivalent to apply for the exam.

Another big change that will help CAPM aspirants to appear for the PMP exam is that now it is easier for CAPM certified people to apply directly for the PMP exam without the need to have 35 contact hours.

2. Structural Change in Question Type

There is no change to the question content of the CAPM exam and syllabus also remains the same. But, only 2 new types of question types are introduced i.e. matching and multiple-choice questions with more than one correct answer.

a) In matching questions, you have 2 lists. Thus you have to match the items in these 2 lists as per the instructions mentioned.

b) For multiple-choice questions with multiple answers, you have to identify them all. Here, the instructions will indicate exactly how many correct answers to choose from given options. There is no guesswork for aspirants

To summarize, the above-mentioned changes will be implemented after 28 August 2019. Therefore, if you appear for the exam after 28 August 2019, the above changes will be reflected in the exam which is relatively minor.

Conclusion

CAPM Certification is a great starting point for those are new to project management and want to accelerate their career. It is based on the PMBOK Guide. Even though it is not as popular as PMP certification this credential is suitable for professionals who are into a project team and wants to grow into project management role.

Undoubtedly, this certification is a stepping stone towards PMP certification. Moreover, becoming a PMI member is advantageous before applying for CAPM certification. Because it saves money in exam fee as well give the opportunity to network and access to numerous resources of project management. Once you are a PMI member, the CAPM certification exam fee is 225 USD.

However, Syllabus is the same for the CAPM and PMP exams. But, the only difference is that CAPM certification exam checks knowledge on a fundamental level, terminology of PMI’s project management framework defined in PMBOK Guide whereas PMP certification exam checks knowledge on a broader level in terms of implementation in projects. Besides, the CAPM certification exam can be taken at a registered testing center or candidates can take the online proctored exam.

CAPM certification is valid for 5 years. You do not need to earn any PDUS to renew CAPM certification unlike PMP, where you have to earn 60 PDUS in a 3-year cycle to renew the certification. However, you have to appear for the CAPM exam again before the expiry of the 5-year certification cycle.

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